What is GDPR?
The GDPR (General Data Protection Regulation) is the most important development of Data Protection Law for decades. It will strengthen and ultimately replace the existing Data Protection Act (1998) and is designed to protect the personal data and privacy of citizens across Europe. GDPR will not be affected by the UK’s exit from the EU and the Regulation comes fully into effect on 25 May 2018.
At Midas Accountants and Business Consultants Limited we are committed to protecting and respecting your privacy.
This policy explains when and why we collect personal information about our customers, how we use the information, how we keep it secure and the conditions under which we may disclose it to others.
Any questions regarding this Policy and our privacy practices should be sent by email to firstname.lastname@example.org or to Midas, 183 Walsall Road, Walsall, West Midlands, WS6 6NL.
This policy is updated from time to time and you should check for any changes to this policy.
Who are we?
Midas Accountants and Business consultants are accountants registered with the Chartered Institute of Management accountants (CIMA). We are based at 183 Walsall Road, Walsall, West Midlands, WS6 6NL.
Information we collect from you
We obtain information about you when you when you become a customer of ours and during the period you remain a customer of ours.
What type of information is collected from you?
The personal information we collect includes your name, address, email addresses, contact numbers, business interests, date of birth, gender, nationality, tax reference information, financial information.
How is your information used?
We use your information to undertake the accounting taxation, payroll, audit or the services that you have requested from us. This may include, but is not limited to:
- Preparing accounts
- Preparing tax returns
- Payroll preparation
- Funding applications
- We review our retention periods for personal information on a regular basis. We are legally required to hold some types of information to fulfil our statutory obligations. We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with us.
Who has access to your information?
We will not sell your information to third parties.
We do not provide third parties with any information without your consent.
We do not sell your information for marketing purposes.
Third Party Service Providers working on our behalf
We may pass your information to our third party service providers, agents, subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service and we have a contract in place that requires them to keep your information secure. They will not share the information with anyone unless you have requested us to do so, or we are required to do so by law, for example for the prevention of fraud or other crime.
Third Party Product Providers we work in association with
We work closely with various third-party service providers to bring you a range of services.
When you enquire about such services we will pass your contact details to the third party to enable them to contact you.
We like to keep in touch with you. We will ask your permission before sending out information to you.
We will not contact you for marketing purposes by email, phone or text message unless you have given your prior consent. We will not contact you for marketing purposes by post if you have indicated that you do not wish to be contacted. You can change your marketing preferences at any time by contacting us.
How you can access and update your information
The accuracy of your information is important to us. If you change any information please contact us so that we can keep your details.
You have the right to ask for a copy of the information we hold about you (we may charge £10 for information requests) to cover our costs in providing you with details of the information we hold about you.
Security precautions in place to protect the loss, misuse or alteration of your information.
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information we hold is held on encrypted devices.
Non-sensitive details (your email address etc) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems.
Use of ‘cookies’
It is possible to switch off cookies by setting your browser preferences.
Links to other websites
In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.
Transferring your information outside of Europe
We do not deal with any part outside of the European Union.